Request for Proposals (RFP) – Copiers, Printers, Related Software

Copiers, Printers, and Related Software Request for Proposals (RFP)

The Organization for Educational Technology and Curriculum (OETC) is issuing a Request for Proposals (RFP) for Copiers, Printers, Imaging Devices, and Related Services and Software as a Joint Cooperative Procurement on behalf of its public K-20 member institutions. The purpose is to identify and award a contract to provide volume price agreement and fulfillment services for the members of the OETC education technology consortium. Proposals should be mailed to the address below or delivered in person to Kim Buchanan, Project Coordinator and must arrive no later than 2:00 p.m. PT on May 31, 2016. Attn: Kim Buchanan OETC 471 High Street SE Suite 10-Creekside Salem, OR 97301

The Following Files are Required for this Copiers, Printers, and Related Software RFP

• 16R-Copiers RFP
• 16R-Copiers Attachment A – Pricing Schedule
• 16R-Copiers Attachment B – Contract Coordinator
• 16R-Copiers Attachment C – Fulfillment Agent
• 16R-Copiers Attachment D – Suspension and Debarment Certification
• 16R-Copiers Exhibit 1 – References
• 16R-Copiers Exhibit 2 – Terms, Conditions and Specifications Exceptions
• 16R-Copiers Exhibit 3 – Question Form

Having difficulty with the files?

Our files can be downloaded in PDF format, or other formats for ease of submission. Read our support document for step-by-step instructions.

Questions and Answers

For all questions regarding the RFP, see Exhibit 3 – Question Form. All answered questions are listed in the 16R-Copiers Question and Answers} document.

Having difficulty with the files?

Our files can be downloaded in PDF format or other formats for ease of submission. Read our support document for step-by-step instructions.

Proposals Received

• Solutions YES
• POA
• MicroK12
• CTX
• CB Technologies

Intent to Award

OETC intends to award the following respondents. Intent to award establishes that OETC will attempt to sign a contract with the following respondents. The intent to award is not a guarantee of award.

• Solutions Yes (Kyocera)
• POA (Canon, Konica-Minolta, Ricoh, Sharp)
• MicroK12 (HP)
• CTX (Xerox)

Resulting Contracts

The following contracts resulted from this solicitation.

• OETC-16R-Copiers Solutions Yes Contract
• OETC-16R-Copiers POA Contract
• OETC-16R-Copiers MicroK12 Contract
• OETC-16R-Copiers CTX Contract

About OETC RFPs

OETC is an education technology purchasing vehicle that empowers educational institutions. We represent our membership in organizing cost-effective, cooperative education technology purchases through a sealed, competitive bid process to negotiate contracts that abide by state procurement statutes. How it works:

1. OETC advertises a multi-state, open, competitive education technology Request for Proposals (RFP) based on a non-brand specification on behalf of our public membership.
2. Trained OETC scorers evaluate proposals based on a disclosed rubric.
3. Awards are based on the lowest price offering from a qualified respondent.