Technology Furniture Request for Proposals (RFP)
The Organization for Educational Technology and Curriculum (OETC) is issuing a Request for Proposals (RFP) for Technology Furniture on behalf of its public K-20 member institutions. The purpose is to identify and award a contract to provide volume price agreement and fulfillment services for the consortium members.
Proposals should be mailed to the address below or delivered in person to Kim Buchanan, Project Coordinator and must arrive no later than 2:00 p.m. PT on November 10, 2010.
Attn: Kim Buchanan
OETC
14145 SW Galbreath Drive
Sherwood, OR 97140
The following files are required for this RFP:
Proposals Received
- Micro K12 – Bowman
- Micro K12 – Earthwalks
- Virco
- CompView
- Pacific Office Furnishings
- Spectrum Industries
- Anthro
- Earthwalk Communications
- Troxell
Resulting Contracts
All contracts resulting from this solicitation have expired. Find current contracts on the OETC Store.
About OETC RFPs
OETC is a nonprofit that empowers educational institutions. We represent our membership in organizing cost-effective, cooperative technology purchases through a sealed, competitive bid process to negotiate contracts that abide by state procurement statutes.
How It Works:
- OETC advertises a multi-state, open, competitive Request for Proposals (RFP) based on a non-brand specification on behalf of our public membership.
- Trained OETC scorers evaluate proposals based on a disclosed rubric.
- Awards are based on the lowest price offering from a qualified respondent.
The file on the website has 2 documents that we are unable to open, would you be able to post or email the documents for this bid to us in either: Excel, PDF or Word format? Please let me know if you need any more information to send these to us.
Yes, we will email you the documents.
I am having trouble opening some documents and finding a list of what the specific products are. Could you email me the documents as well?
Thanks
Yes, we’ve sent them.
Questions:
· In section D “Pricing” Item #2 – It states that upon award of any contract, OETC will had up to 3% to the price paid by OETC to cover administrative expenses of this agreement, the result of which shall be the price paid by the Consortium Member. This calculation will be self computed in the far right column of Exhibit A. On Exhibit A – Column H show 5% Admin Fee. Which one is correct?
· Are we able to submit all products in our catalog, or are we restricted to lecterns, podiums, AV carts, etc?
· Please clarify that this discount contract is strictly FOB: Destination. (Installation is not included)
· If we are not bidding installation, does Section E “General Terms”, Item #11 apply? If so, please explain.
· As the manufacturer with 1 or 2 resellers listed on our contract, if a member issues the purchase order to OETC, who would OETC send the purchase order to? The manufacturer, or one of the resellers?
· Would the purchase order and payment be made out to the manufacturer, or to the reseller?
· If we add resellers to our contract, would the resellers have to honor the pricing that we have on our contract?
3% is controlling. What is in the RFP (which is an unmodifiable PDF) is always controlling. The excel spreadsheet is a template and becomes a part of the bid when submitted in read-only format (printed)
All products relevant to education customers.
FOB is a term of art that refers to including freight charges in the cost of the item.
Paragraph #11 of General Terms applies to services bid that use Oregon labor.
OETC issues the purchase order to whomever will fulfill the order. When a manufacturer wins a bid and assigns resellers, OETC is adept at sending purchase orders directly to manufacturers and to resellers. A decision as to which is the best way to handle fulfillment is a logistics question we answer post-award based on what will provide the best experience for our members (usually this means which way will ship fastest).
It is made out to whomever will fulfill the order. See answer above.
Absolutely.
Kim,
We would like to get on the contract and add a couple of reseller also.
If we add them, who gets the order?
Do we all have the submit the same pricing?
Thanks,
See answers to previous question.
May I also request a list of the equipment list that pertains to this RFP. The excel doc I downloaded was blank.
The equipment list is open for vendors and manufacturers to submit products that are relevant to education.
1. Exhibit A formatting issues — would we be permitted to simply reformat our Commercial price list to include the columns specific to OETC and submit that as a price list? The issues that complicate completing the given Exhibit A format include:
a. There are 3 columns (D, E, F) for description but these are not merged, making it difficult to put in a full description that can run to 400 characters.
b. The Directions (columns L, M, N) instructs proposers to update Unit Price in column F but Column I carries Unit Price..
c. There are no columns to show the MSRP price and OETC percent discount. Do we just calculate those and display the result in the Unit Price Column I?
d. Column H Admin Fee shows a 5% markup; however the RFP paragraph D.2. (Pricing) says the fee should be 3%. Which is correct?
e. Column G Category has a comment suggesting category types; is that the complete list of acceptable categories or are we allowed to use the list of product categories we commonly display on our commercial price list?
f. No specific products are designated in Exhibit A or the RFP beyond “Furniture.” Our product line includes charging carts – that is cart accessories such as high efficiency charging power options, battery storage/charging options, batteries, wireless network components and even laptops. Are we allowed to bid all these product categories? Everything is available at the same “discount pricing” to OETC members.
g. Where should warranty pricing be displayed? We offer different levels of warranty and price them accordingly. Usually we show these warranty options as separate line items.
h. Where should shipping charges for Alaska and Hawaii be noted / displayed?
2. Past Performance: If the vendor is new to the OETC contract it will be difficult to list past sales to OETC members. Is it acceptable to either list customers in those states or large/long term Education customers in other states?
1. Unfortunately no.
1a. You may merge those columns.
1b. Update Column I.
1c. For each product you put a Manufacturer, MFG #, short description, category (i.e. Cart, accessory, warranty, etc) and the single unit price OETC must pay to purchase the product. The OETC member price auto-calculates so that you can see what the final member price will be.
1d. 3%.
1e. Single category per item. It helps OETC break up price lists for evaluation. These categories will be revised for our eCommerce solution.
1f. Yes, you can bid all products that are relevant to education. You can provide specific discounts for each product. Then for the rest of your line your provide either a cost plus or percent off MSRP pricing model. You can provide a separate cost plus or percent off MSRP pricing model for each category. Just make this clear on your bid.
1g. Just like that. Add them as separate line items on Exhibit A.
1h. Please add that as an addendum to your bid.
2. Yes. However, presumably you may have sold to our members outside of the contract. We prefer references from our members; however, if that is impossible, then we prefer education institutions.
Clarification #1d: So, offerors must change the Admin Fee to 3% on the Exhibit A Pricing Tab?
Yes.