OETC RFP

Microsoft Licenses Request for Proposals (RFP)

The Organization for Educational Technology and Curriculum (OETC) is issuing a Request for Proposals (RFP) for Microsoft licenses, media and related services as a Joint Cooperative Procurement on behalf of its public K-20 member institutions. The purpose is to identify and award a contract to provide volume price agreement and fulfillment services for the consortium members.

Proposals should be mailed to the address below or delivered in person to Kim Buchanan, Project Coordinator and must arrive no later than 2:00 p.m. PT on November 16, 2011.

Attn: Kim Buchanan
OETC
14145 SW Galbreath Drive
Sherwood, OR 97140

The Following Files are Required for this Microsoft RFP

Proposals Received

  • SHI
  • En Pointe
  • PC Mall

Intent to Award

OETC intends to award the following respondents. Intent to award establishes that OETC will attempt to sign a contract with the following respondents. The intent to award is not a guarantee of award.

  • PC Mall

Resulting Contracts

The following contracts resulted from this solicitation.

About OETC RFPs

OETC is a nonprofit that empowers educational institutions. We represent our membership in organizing cost-effective, cooperative technology purchases through a sealed, competitive bid process to negotiate contracts that abide by state procurement statutes.

How It Works:

  1. OETC advertises a multi-state, open, competitive Request for Proposals (RFP) based on a non-brand specification on behalf of our public membership.
  2. Trained OETC scorers evaluate proposals based on a disclosed rubric.
  3. Awards are based on the lowest price offering from a qualified respondent.

2 thoughts on “Request for Proposals (RFP) – Microsoft Licenses

  1. Questions on the Microsoft RFP

    1. It appears that all K-20 consortia members regardless of size receive EES Level-B pricing, which may only be granted by Microsoft in an amendment. Please verify that all K-20 institutions, both public and private, are eligible per Microsoft in that amendment.

    2. How much of the estimated $8,000,000.00 Microsoft contract are EES purchases versus Select purchases?

    3. Does each member institution have its own Select enrollment under the consortia Master?
    a. Are Select transactions processed through OETC orders, or through purchase orders place directly by the institution?
    i. If through the institution do they request to use purchasing cards?

    4. Does each member institution have its own Student Select enrollment under the consortia Master?
    a. Does each institution have a web storefront for its students, or is there one OETC web storefront for all students?
    i. Are those student purchases aggregated by OETC in a monthly report for the partner to in turn report to Microsoft?

    5. Is the OETC 3.5 % administration fee collected directly by OETC? If not, what is the administration fee payback structure for the LAR,Qquarterly, Monthly?

    1. 1. It appears that all K-20 consortia members regardless of size receive EES Level-B pricing, which may only be granted by Microsoft in an amendment. Please verify that all K-20 institutions, both public and private, are eligible per Microsoft in that amendment.

      They are.

      2. How much of the estimated $8,000,000.00 Microsoft contract are EES purchases versus Select purchases?

      Its dynamic. Two years ago it was roughly 40 / 60, annuity agreement to Select. Now it is closer to 60 / 40. These are estimates and not a guarantee of sales.

      3. Does each member institution have its own Select enrollment under the consortia Master?

      We have some named Select accounts that have their own Select enrollment. When we purchase Select licenses on their behalf we indicate their Select number. Most are booked under OETC’s Select enrollment number.

      a. Are Select transactions processed through OETC orders, or through purchase orders place directly by the institution?

      The institution buys from OETC. OETC buys from the reseller on a monthly basis.

      i. If through the institution do they request to use purchasing cards?

      When members use P. cards that is all handled by OETC. OETC buys from the vendor using purchase orders and on terms of at least 30 days.

      4. Does each member institution have its own Student Select enrollment under the consortia Master?

      No. Some do, but most do not.

      a. Does each institution have a web storefront for its students, or is there one OETC web storefront for all students?

      One web storefront for all OETC members for student and staff personal purchases.

      i. Are those student purchases aggregated by OETC in a monthly report for the partner to in turn report to Microsoft?

      OETC buys the Student Select licensing just as all licenses–aggregated on a monthly basis. OETC often reports breakout of purchases to Microsoft when they need further detail.

      5. Is the OETC 3.5 % administration fee collected directly by OETC? If not, what is the administration fee payback structure for the LAR,Qquarterly, Monthly?

      The fee is collected by OETC. OETC buys from the Vendor/LAR and the Vendor/LAR only needs to worry about the logistics and relationship with OETC. OETC brings the aggregated Microsoft business of hundreds of members to the Vendor/LAR. The Vendor/LAR does not need to worry about collecting from members, admin fees, or many of the details if the Vendor/LAR was dealing directly with each individual member.

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